Bookkeeping Entry: What It Is and Why It Matters (2025)
Wondering what a bookkeeping entry is and why it’s important to your business? In simple terms, a bookkeeping entry is the record of a financial transaction — and every dollar your business touches should be entered properly. Without accurate entries, your reports, taxes, and decision-making fall apart.
What Is a Bookkeeping Entry?
A bookkeeping entry is the act of recording a business transaction into your accounting system. Each entry typically includes:
- The date of the transaction
- The amount
- Accounts involved (e.g., expense and cash)
- A description or memo
- Supporting documentation like receipts or invoices
Types of Bookkeeping Entries
There are two common systems for entries:
- Single-entry bookkeeping: Suitable for very simple businesses — like a sole proprietor with no inventory or payroll
- Double-entry bookkeeping: The standard method used by most businesses; every transaction affects at least two accounts
Quick Example:
If you buy office supplies for $100 with your business debit card, here’s the double-entry:
Debit: Office Supplies $100
Credit: Business Checking $100
Why Bookkeeping Entries Matter
When done correctly, they ensure your Profit & Loss report, Balance Sheet, and tax filings are accurate. Bad or missing entries? You could miss deductions, overpay taxes, or even trigger an audit.
How LangBookkeeping LLC Can Help
We handle bookkeeping entries for small businesses across the U.S. using QuickBooks Online. Whether you’re starting from scratch or need cleanup work, we get your records in order so you can focus on your business.
Learn more on our Homepage, ask questions at Ask a Bookkeeper, or Contact Us directly.
Bookkeeping Entry FAQs
Do I need to make entries every day?
Not necessarily — but your entries should stay current. Weekly or monthly is fine for most small businesses as long as you’re consistent.
Can I automate my entries?
Yes. QuickBooks Online connects to your bank and imports transactions. But someone still needs to categorize and reconcile them — that’s where we come in.
What if I made mistakes in my past entries?
We offer clean-up bookkeeping services. We’ll fix miscategorized entries, reconcile old months, and get your books audit-ready.
What’s the cost for bookkeeping services?
Most of our clients pay between $225–$450/month depending on volume. We offer flat rates and clear pricing.